Office Manager, Milan (6 month FTC)

Overview
With minimal supervision, completes a wide range of administrative support activities for a small team [typically 3-5 individuals] and/or provides individual support (e.g., calendar management, travel booking, expense reporting) to a manager, typically level M and below. Priority of work to support the team or manager is clearly defined. Activities are advanced and varied, requiring sufficient experience to evaluate and select appropriate steps among defined/precedented options. Evaluates unprecedented or non-standard issues and proposes solutions, new procedures, etc. to team members for consideration. Requires ability to effectively prioritize competing requests and switch focus as needed. Activities span most administrative areas such as word processing, data entry, scheduling/calendaring, organization, etc. May provide advice/training to new or less experienced team members.Performs advanced administrative duties such as maintaining calendars, arranging meetings and travel, preparing basic memos and correspondence, compiling the content of and formatting presentations/papers, setting up filing/organization procedures, performing data entry and basic calculations, managing supply orders, and gathering information. Regularly uses a range of standard business software (word processing, e-mail, spreadsheets, etc.) to accomplish work.Prepares the initial drafting of correspondence, memoranda, and reports, copies, files and processes related documentation. Prepares and distributes meeting agendas and minutes.Conducts basic research, compiles and summarizes information for reports and correspondence.Works directly with team managers to assist with team budgets, expense management and accounts payables/receivables.Conducts a range of advanced administrative assignments related to meeting, seminar, workshop, and/or conference planning, among others, including material production, scheduling and logistical arrangements. Regularly participates in special, ad-hoc assignments requiring interaction across the team/teams.No direct reports. Effective collaboration and communication, including information exchange with internal and external contacts, is required. May provide advice/training to or check accuracy of the work of new or less experienced team members.The timeliness, quality and accuracy of work directly contributes to the achievement of team goals. Focus is primarily on short-term (daily/weekly) tasks, though may have periodic involvement in longer term projects or initiatives.. BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals with Disabilities/Protected Veterans. Our ambition is to build the best global team – one that is representative and inclusive of the diverse talent, clients and communities we work with and serve – and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

Employer Description:
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the worlds financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. Its the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.