Project Fin/HR Manager - People On The Move project

Panoramica: Médecins Sans Frontières (MSF) translates to Doctors without Borders, was founded in 1971 in Paris by a group of journalists and doctors. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.
In 2020 MSF OCB has handed over the responsibility for the implementation of their Operations in Italy to MSF Italy, with the mandate to focus on Migration issues. People On the Move project is mainly based in the North (Ventimiglia) and in the South (Roccella Ionica and Agrigento), focusing on providing first medical line service at landings, primary health care through mobile clinic at the French-Italian border and identification of medical needs and follow up referral inside the Reception Centers (CAS). Our target population are mainly transit people. Together with these interventions, the project has the objective to monitor/assess medical needs, above all, in the Italian territory with the objective to identify situation of needs and to provide timely medical intervention. This means that the whole staff will be asked to be flexible and able to move to different locations, according to the project needs and strategy. Responsabilità:

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources and to realize the HR capacity required to achieve project objectives.

More precisely:

• In close coordination with the Project Coordinator (PC) and the HR Coordinator and Finance Coordinator, calculating, analysing and monitoring the projects HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds.
• Planning, supervising and ensuring the implementation of the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required.
• Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment.
• Advising on set-up and updating the projects organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place.
• Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (accounting software monthly closure, sitreps, etc.)
• Budget monitoring and related updates in close collaboration with PC and Finance Coordinator

Qualifiche: Education:

• Desirable, degree in finance, management (business, HR) or administration.

Experience:

• Essential, working experience of at least two years in relevant and similar jobs
• Desirable working experience with MSF or other NGOs, in developing countries.

Languages:

• English B2

Knowledge:

• Essential computer literacy (word, excel, internet)
• Desirable HR and Financial MSF software (Homère, FFC, SAGA)

Deadline application: 14/07/2024