Accounts Payable Clerk

Job Number 24079596
Job Category Finance & Accounting
Location The Westin Excelsior Rome, Via Vittorio Veneto 125, Rome, Città Metropolitana di Roma, Italy VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

Accounts Payable Clerk

At the Westin Excelsior Rome we are casting for a Complex Account Payable Clerk.

Reporting to the Director of Finance, the Account Payable Clerk will manage the financial and administrative aspects of the property, following all company policies and procedures.

What we offer

• Professional career progression at international level in 7300 Marriott hotels
• Learning and development opportunities online, on the job and in class
• Discounts on hotel rooms, gift shop items, food and beverage
• Experienced management & motivated and engaging colleagues
• Charity events, Wellbeing activities through the TakeCare program
• Canteen service

The impact you’ll make

Creating a high-quality guest experience isn’t just about our front-of-house and other hotel-based teams. Our people behind the scenes keep the business growing, improving and running smoothly, enabling us to maintain the very best hotel environments, facilities and services. So, by keeping financial records and data secure, accurate and up to date, you’ll help ensure we’re in a good place to continue providing great destinations that guests return to time after time.

What you’ll do

The Accounts Payable is responsible for processing invoices and payments from both local and global vendors, ensuring excellent levels of compliance with all national and local regulations as well as Marriott International Policies and Procedures. The activities will be performed for The Westin Excelsior Rome and for The St Regis Rome.

The Accounts Payable is responsible of:

• Record, store, access, and/or analyse computerized financial information. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

• Prepare, review, reconcile and issue multi-currency bills, invoices and account statements ensuring all invoices are supported by duly approved purchase orders
• Process daily bank postings, check encashment, manual payments and wires.
• Review vendor aging, promptly address past due invoices, respond to vendor enquiries
• Reconcile all vendor statements on a regular basis following up on all outstanding amounts to a point of resolution
• Ensure proper tax documentation are maintained for all vendors
• Reconcile AP aging to General Ledger, reconcile and correct variances
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system
• Month End Close: including but not limited to preparing recurring and adjusting journal entries. Balance Sheet Reconciliation preparation and analysis and other duties as assigned
• Check figures, postings and documents for correct entry, mathematical accuracy and proper codes
• Organise, secure and maintain all files, records, cash and cash equivalents
• Classify, code and summarise numerical and financial data to maintain accurate financial records using journals, ledgers and electronic spreadsheets
• Prepare and distribute statistical, financial, accounting, auditing or payroll reports and tables
• Complete period-end closing procedures and reports
• Maintain confidentiality of information, protecting the privacy and security of guests and co-workers
• Review account distribution on invoices and report abnormalities
• Attend to the daily administration of the accounts payable duties, identify, and resolve problems in conjunction with respective members of staff in a professional manner.
• Provide support and assistance to Assistant Director of Finance and Director of Finance when required
• Follow all company policies and procedures.
• Assist in compliance to monthly Accounting checklists.
• Assist in monitoring the Hotel’s compliance to Corporate and internal Policies & Procedures and to implement new Policies & Procedures when necessary.
• Coordinate and manage hotel archiving system.
• Protect company assets; protect the privacy and security of guests and coworkers.
• Address guests service needs in a professional, positive, and timely manner.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette

What we’re looking for

• Advanced level in English and Italian (both writing and speaking)
• Previous Accounting experience is a big plus
• Understanding of accounting operations and luxury hospitality
• Ideally, technical knowledge of Opera
• Reliability, Motivation, attention to details
• Positive outlook and outgoing personality
• Customer-service orientation

Explore our very big world

As a world-class leader in the travel industry, there’s no better place than Marriott International to make your mark. Joining us, you’ll get to entertain and meet people from all over the world as you build your experience. You’ll find a place where your personality and ideas are appreciated just as much as the work you do. And you’ll grow through opportunities to explore the business, opening yourself to various career options. If you have the natural ability to communicate and enjoy working with others, we welcome you to join our global family.

You’re welcomed here

Our highest priority is making you feel as welcome as our guests. We want you to know you’re important to us and that you’ll make an impact in your role, and for that, you’ll be appreciated and valued.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand’s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.