Programme Officer

Job Posting: 11/Jun/2024 Closure Date: 02/Jul/2024, 4:59:00 PM Organizational Unit: OCB Job Type: Staff position Type of Requisition: Professional Project Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010291 CCOG Code: 1A02 IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments _____________________________________________________________________________________________________

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAOs values

• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient, and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The Office of Climate Change, Biodiversity and Environment (OCB) works to ensure that countries and stakeholders respond to the challenges of climate change, biodiversity loss and environmental degradation. OCB provides a cross organizational coordination role on issues related to climate change, biodiversity and the environment and is the focal point to major multilateral environmental agreements including the United Nations Framework Convention on Climate Change (UNFCCC) and the Convention on Biological Diversity (CBD). The Office also assists FAO Members in their responses towards the interlinked challenges of food security, climate change, biodiversity loss and environmental degradation including through facilitating access to climate and environmental financing (such as the Global Environment Facility (GEF) and the Green Climate Fund (GCF). In addition, OCB hosts the Globally Important Agricultural Heritage Systems (GIAHS) Programme, the Treaty on Plant Genetic Resources for Food and Agriculture and the Commission on Genetic Resources for Food and Agriculture, as well as FAOs work on environmental safeguards.
FAO is one of the 18 Global Environment Facility (GEF) Agencies. GEF is a financing mechanism for five international environmental conventions: Convention on Biological Diversity (CBD), the United Nations Framework Convention on Climate Change (UNFCCC), the Minamata Convention on Mercury, the Stockholm Convention on Persistent Organic Pollutants and the United Nations Convention to Combat Desertification. The GEF is one of the oldest vertical funds.

FAOs GEF Coordination Unit (GCU), based within OCB, assists Members in developing and implementing projects for financing through the GEF Trust Fund, the Least Developed Countries Fund (LCDF), the Special Climate Change Fund (SCCF) and the Global Biodiversity Framework Fund (GBFF). In recent years, the FAO-GEF portfolio has grown rapidly to more than 270 projects valued at USD 1.7 billion in grant financing.

The successful mobilization of GEF project resources requires further strengthening of the management of these resources. This applies to both GEF project resources, to ensure that FAO can also deliver the GEF portfolio and GEF agency fee resources, needed for FAO as key resources to carry out its portfolio oversight role. According to the agreements signed with GEF, FAO, as a GEF Agency, is responsible for ensuring consistency with GEF operational policies and procedures and administering and managing the resources. The GCUs liaison role between the GEF Trustee and the countries and technical units involves robust management (fees) and oversight (project grants) of the available GEF resources.

The GCU delivers a suite of essential functions, some of which are specific to vertical climate and environment financing, to manage and maintain FAOs relationship with the GEF and the broader GEF Partnership of 17 other GEF Agencies. Internally, the Unit provides expert advice to Project Task Forces, corporate units and Decentralized Offices, serving the programmatic needs of the fast-growing global FAO-GEF portfolio. It shepherds every FAO GEF project across its life cycle from identification to closure and provides key support to Countries in the programming and monitoring of their GEF resources. Within the corporate and administrative leadership, the Unit is responsible for the monitoring, reporting and management of the FAO-GEF portfolio, while the single Budget Holder remains accountable for single FAO-GEF projects. The Unit provides critical services across FAO for the central cash management of GEF project grants and agency fees (including the GEF fee allocation system for all FAO stakeholders).
The post is located in the GEF Team of OCB at FAO headquarters in Rome, Italy.

Reporting Lines
The Programme Officer reports to the Senior Coordinator, GEF Unit.

Technical Focus

• GEF project and fee cash management, monitoring and reporting.
• Guidance and capacity building to the FAO-GEF community on financial management of GEF resources.

Key Results
Develop, implement, monitor and evaluate assigned programmes/projects.

Key Functions

• Carries out basic research on selected aspects of programmes, operations and other activities; collects, analyses and presents statistical data and other information gathered from diverse sources.
• Provides substantive support for policy coordination and evaluation functions, including the review and analysis of emerging development issues and trends, participation in impact evaluation or equivalent studies.
• Participates in survey initiatives; issues data collection tools, reviews, analyses and interprets responses, identifies problems/issues and prepares preliminary conclusions.
• Contributes to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications.
• Undertakes outreach activities; participates in the development of training workshops, seminars; participates in and makes presentations on assigned topics/activities.
• Participates in field missions, including provision of substantive and administrative support, data collection, etc.
• Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements) and preparation of related documents/reports (pledging, work programme, programme budget.), as necessary.

Specific Functions

• Serves as the focal point and resource person in the OCB GEF Team on GEF financial matters.
• Supports the GEF Senior Coordinator in liaising with FAO corporate units and with the GEF Secretariat, GEF trustee and other GEF Agencies on resource-related matters.
• Assists the GEF Coordinator in managing the project grant and fees cash flow, including grant and fees allocation as part of the FAO corporate activities of the GCU and in adherence with the Financial Procedures Agreement with the GEF Trustee.
• Prepares regular analytical internal reports on the use/delivery of GEF project resources use in the portfolio, flags at risk situations and engages with technical Funding Liaison Officers and Project Task Force for appropriate follow up actions.
• Reviews and analyses emerging trends in FAO-GEF portfolio resource flows and supports the Senior Coordinator to seek solutions.
• Contributes to and participates in capacity development activities, training workshops and development of guidelines on FAOs fee management guidelines and procedures.
• Liaises with GEF fee account Budget Holders to facilitate completion of budget revisions and ensure compliance with GEF fee use policy.
• Supports the GEF Coordinator in preparing periodic GEF Trustee reports, calls for funds and monitors these activities.
• Serves as Funding Liaison Officer between FAO Finance and GEF Trustee on portfolio financial issues and procedures, resource (fee and grant) flows and reporting.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements

• Advanced university degree in business administration, public administration, international studies, economics, or a related field.
• Three years of relevant experience in project or programme management, administration or related area.
• Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in the field of administration, finance, and/or management.
• Extent and relevance of experience in resource management, analysis and planning.
• Extent of knowledge of planning and budgetary processes and demonstrated experience with advanced versions of associated tools such as MS Excel and Power BI.
• Demonstrated knowledge of GEF financial policies, procedures and project cycle, is considered a strong asset.
• Understanding of FAO policies and programmes is considered a strong asset.

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Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
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GENERAL INFORMATION

• FAO reserves the right not to make an appointment

• Extension of fixed term appointments is based on certification of performance and availability of funds

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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CONDITIONS OF SERVICE A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem.org/cp/default.asp
Other benefits, subject to eligibility, include:

• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

• elements of family-friendly policies
• flexible working arrangements
• standards of conduct

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HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered;
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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